A dated review chaired by top management, covering a stated period — the data for that period comes from your own inspections, NCRs, CAPAs, calibration and objectives
Inputs by clause, with a separate field for the IATF 16949 additions
Outputs are typed decisions: on improvement, on changes to the quality system, on resource needs — and a stated conclusion on whether the system is suitable, adequate and effective
Actions with an owner, a due date and a status, and “what was done” recorded on completion
An attendance roster — members or named guests, their role, and present / apologies / absent
Print the minutes: attendance table with a signature column, the period data, inputs, decisions and actions on one document