A dated review chaired by top management, covering a stated period — the data for that period comes from your own inspections, NCRs, CAPAs, calibration and objectives
Inputs follow the 2026 edition of clause 9.3.2, including the new interested-parties input, with the clause beside each one — and a separate field for the IATF 16949 additions
Attach the evidence presented — slides (PowerPoint is accepted), reports, PDFs — and the printed minutes list it
Outputs are typed decisions: on improvement, on changes to the quality system, on resource needs — and a stated conclusion on whether the system is suitable, adequate and effective
Actions with an owner, a due date and a status, and “what was done” recorded on completion
An attendance roster — members or named guests, their role, and present / apologies / absent
Print the minutes: attendance table with a signature column, the period data, inputs, decisions and actions on one document